We are seeking a dynamic and detail-oriented Sales Administrator to join our growing real estate team. The ideal candidate will play a pivotal role in supporting the sales team, managing documentation and client communication, ensuring smooth back-office operations, and delivering exceptional front-desk service. If you’re organized, proactive, tech-savvy, and love keeping things running seamlessly while juggling multiple priorities, we’d love to meet you.

Provide full administrative support to the sales team, including preparing and processing sales and leasing agreements, MOU, Form A/B, and other documentation in line with DLD regulations.
Maintain and update property listings across portals and internal databases.
Track leads, follow-ups, and deal progress in the CRM system, ensuring accurate data entry and status updates.
Assist in compiling comparative market analyses (CMAs), client proposals, and presentations.
Liaise with clients, agents, and developers to coordinate property viewings, document submissions, and transaction milestones.
Ensure all legal and compliance documentation is prepared and archived correctly (Title Deeds, POAs, NOCs, Ejari, etc.).
Coordinate with marketing to ensure properties are correctly listed and promoted.
Serve as the first point of contact for all visitors and clients, delivering a warm, professional welcome.
Answer and route incoming phone calls, emails, and inquiries efficiently.
Manage meeting room bookings and ensure reception and common areas are tidy and presentable at all times.
Handle courier deliveries, incoming/outgoing mail, and company correspondence.
Provide general office support and assist in administrative tasks as needed.

Skills

Immediate joiners highly preferred
Experience: 2–4 years in a sales administrative role, preferably within the real estate industry in the UAE.
Knowledge: Familiarity with DLD regulations, RERA forms, and end-to-end real estate transaction documentation.
Technical Skills: Proficiency in CRM systems (e.g., PropSpace, Salesforce), MS Office Suite, and real estate listing portals (Bayut, Dubizzle, Property Finder).
Communication: Excellent written and verbal communication skills in English. Additional languages (Urdu, Hindi, Arabic) are a plus.
Soft Skills: Highly organized, detail-oriented, proactive, and able to handle multiple tasks under pressure with a positive attitude.
Customer Focus: Professional demeanor with a client-first mindset, comfortable interacting with high-net-worth individuals and corporate clients.

Homeland Realty Real Estate

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